Legal

Kinghorn Community Land Association (KCLA) is a Scottish Charity. Scottish Charity Number SC0 50496. Your use of this website hosted by KCLA is subject to the following terms and conditions:

Disclaimer

KCLA makes no warranties or representations of any kind concerning the accuracy or suitability of the information contained on this website for any purpose. All such information is provided “as is” and with specific disclaimer of any warranties of merchantability, fitness for purpose, title and/or non-infringement. KCLA makes no warranties or representations of any kind that the services provided by this web site will be uninterrupted , error-free or that the web site or the server that hosts the website are free from viruses or other forms of harmful computer code. In no event shall KCLA, its employees or agents be liable for any direct, indirect or consequential damages resulting from the use of this website. This exclusion and limitation only applies to the extent permitted by law and is without prejudice to any express provisions to the contrary in any written licence or subscription agreement from KCLA in respect of the use of any online service provided via this web site.

Website links

Links to other websites are provided by KCLA in good faith and for information only. If you link to their sites, they may collect information. Such sites are not within our control and are not covered by this privacy statement.

Privacy policy

KCLA is committed to protecting your privacy online. We will never share your information and we promise to keep it safe and secure.

It’s our policy to ensure that we handle all personal information and records (data) we hold on individuals in accordance with the terms of the General Data Protection Regulation, 2018.

Under data protection legislation we are a “controller” of personal data you share with us. We have undertaken a data audit and this policy provides notice on how and why we process your data, for how long we will keep your personal data, and where it is held. We retain your data in different ways depending on the application. This privacy policy sets out how we use and protect any information that you give us.

KCLA follows the principles of ‘good information handling’. Information about living people, which is called ‘personal data’, must be:

  • Processed in accordance with the data subject’s rights
  • Accurate
  • Processed for limited purposes
  • Fairly and lawfully processed
  • Adequate, relevant and not excessive
  • Not kept longer than necessary
  • Secure

If you have any concerns about what data KCLA holds about you:-

  • You have the right to ask KCLA to delete your personal data.
  • You have the right to have any of your data updated if it’s incorrect or incomplete.
  • You have the right to access the information KCLA holds on you – you can do this by requesting a ‘subject access request’. This will be responded to within a month.
  • You have the right to be informed about the information KCLA holds on you.
  • You have the right to change your communication preferences or restrict processing of your personal data.

Please contact info.kcla@gmail.com to help with any of the above.

  1. Membership – We use your data to provide membership services, including MailChimp newsletters and communications regarding relevant events. Members also have the right to vote at our General Meetings.The data we ask for when becoming a member includes:-First name, last name, postal address, category of membership, date of joining and leaving, telephone number and email address.This data is held in a password protected Excel spreadsheet and can only be accessed by authorised staff members. Email addresses are also held on our MailChimp account to enable us to issue our newsletter to members.We can update or delete your data on request or on termination of membership or if you no longer want to receive newsletters. Email us at info.kcla@gmail.com
  2. Mailing list subscribers – Anyone can sign up to receive our mailings that we issue via MailChimp by emailing us or by contacting us through our Facebook page. We issue mailings from time to time about all the latest KCLA news and events. The data we ask for in all of these methods is:-First name, last name and email address.Data is held on our MailChimp account. Their servers are based in the US and they uphold the EU Privacy Shield to certify their data security. Data is also held in a password protected Excel spreadsheet that selected members of staff have access to.We will retain you on this mailing list unless you ask to be removed or need any amendment(s) to be made. You can also change your mind at any time about receiving these newsletters. Just follow the link at the bottom of the newsletters or email info.kcla@gmail.com
  3. Event attendees at KCLA we may run paid and free events that people can come along to. When you sign up to attend any of our events we collect information about you. We may also take photos for documentation or to be used in our communications. In all our forms or display boards at events we ask for photo consent.The information we ask for when booking to attend an event includes:-First name, last name, postal address, telephone number and email address.As an organisation there are occasions where we need to report numbers of attendees at our events to our funders. In order to comply with this we keep your details for at least 12 months, after which they are destroyed.
  4. Third party suppliers with access to members’ personal data. Data will not be given, lent or sold to any third party and specifically not to any commercial organisation intent on using that data for commercial purposes. KCLA’s main third party supplier is MailChimp, who distribute our email newsletters. Their servers are based in the US and they uphold the EU Privacy – Shield to certify their data security. See their Privacy Policy. Mailchimp may process personal data on our behalf as “processors” and are subject to contractual conditions to only process that personal information under our instructions and to protect it.

If you require further information about KCLA’s privacy policy please contact info.kcla@gmail.com